Recruitment Privacy Policy

Information Cosylab collects from You

We collect and process some or all of the following types of information from you:

1.       During the selection phase:

      • Personal data allowing identification of the candidate: title, surname, first name, date and place of birth
      • Information provided by the candidate to contact the candidate and to allow practical organization of admission tests: street, postcode, place, country, telephone number, email address, Skype ID, Linkedin profile, etc.
      • Information provided by the candidate to allow the verification of the eligibility and selection criteria as laid down in the vacancy notice: nationality, education and training (diploma awarded), professional experience (job title, length, company name, company type and web address of company (optional), main tasks and responsibilities), linguistic and job related skills and competencies.
      • Motivational letter of candidate.

 2.       During the recruitment phase:

      • Diplomas, certificates and complementary training
      • Proof from previous employment and references
      • Contracts and amendments and job descriptions of previous employments
      • Medical aptitude certificate
      • Date of Birth
      • Place of Birth
      • Birth certificate of dependent children
      • Permanent Residence or/and Temporary Residence
      • Personal Bank Account No. and bank, where the Account is open
      • Income Tax No.
      • SLO ID number (EMŠO)
      • Cell Phone Number
      • E-mail

Information we may collect from other sources

To the extent permitted by applicable law, in addition to our recruitment channels or career websites, we may also obtain information about you from other sources, such as through your interactions with Cosylab personnel or from third parties, such as recruiters or other websites on the Internet (subject to such third party’s privacy notices), or from a background check report. For example, you may choose to provide us with access to certain data stored by third parties such as business and employment-oriented social media sites (LinkedIn or similar).

Lawful basis for processing

We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the selection and recruitment of staff for Cosylab’s business.

Purposes of processing

We use information held about you in the following ways:

  • To consider your application in respect of a role for which you have applied.
  • To consider your application in respect of other roles.
  • To communicate with you in respect of the recruitment process.
  • To enhance any information that we receive from you with information obtained from third party data providers.
  • To select and recruit appropriate suitable candidates to fill Cosylab’s job openings.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Where we store your personal data

We store your personal data from recruitment process in our own systems (eHRM, Document Management System and HR database). The recipients of your data from recruitment process will be the Human Resources Department, the members of the selection panel as well as the Head or Director of the Unit which hires.

For other purposes, such as improvement of our products and services, promotional activities, statistical analysis and similar, we store the data on Document Management System. The data can be accessed only by the persons responsible for each data collection.

How long we keep your personal data

Cosylab will only keep your data for the duration deemed necessary to fulfil the purpose for which the data was collected and further processed (i.e. for recruitment and employment process).

When the law requires Cosylab to keep certain information, Cosylab will keep such information for the period set forth by the law.

Personal data which Cosylab processes based on personal consent of the individual will be kept until the consent is withdrawn or until a claim for termination of processing has been made. Cosylab will delete such data before the withdrawal only in case the purpose of processing has been fulfilled (i.e. in case Cosylab finishes the employment process for the position for which the candidate applied).

After the keeping period has ended, the data controller will efficiently delete or anonymise all the personal data so that it can no longer be linked to an individual.